Residential real estate
Purchases, sales, refinances and new-build files.
- File opening and document collection
- Title and off-title search coordination
- Lender instructions and closing preparation
- Reporting and undertakings tracking
For Ontario law firms
More room for
the legal work.
Law clerk support for the files behind your practice. Residential, commercial and corporate work, under your supervising lawyer.
Schedule a Teams or Zoom meetingA free 20-minute conversation with Olena Kotyk.
Meeting time confirmed by email.
The files you need
another pair of hands on.
Choose the work to delegate. We confirm experience, capacity and responsibilities before accepting an assignment.
Commercial real estate
Due diligence through closing and reporting.
- Searches and due diligence checklists
- Financing requirement tracking
- Lease and transaction document preparation
- Closing agendas and reporting packages
Corporate support
The records and administration behind your clients’ businesses.
- Incorporation and filing support
- Minute books and annual resolutions
- Share and director change documentation
- Corporate searches and closing books
Across each service: document organization, precedent-based drafts, task handovers and deadline tracking. Your firm retains file carriage, legal advice and final approval.
Practical help for a busy practice
Where is work
getting stuck?
Choose a challenge to see how we can help. Start with the work that needs attention most.
Tell us about your workloadToo many files at once
Closing dates cluster and the work exceeds your team’s available time.
Delegate an agreed set of files or tasks. We confirm priorities, capacity and review dates before accepting the work.
Leave or a hiring gap
A vacation, absence or open position leaves work without enough cover.
Arrange temporary support with a defined coverage period, handover checklist and named supervising lawyer.
Lawyers pulled into administration
Document assembly and routine follow-ups take time away from advising clients.
Hand over agreed drafting, searches and file administration, with decisions and final approval kept with your lawyer.
Deadlines and missing documents
Outstanding instructions, signatures or third-party documents can hold up a file.
Track due dates and outstanding items, agree who follows up, and escalate blockers early. Third-party timing remains outside our control.
Unclear progress and handovers
It is difficult to see what is finished, what is missing and who acts next.
Use an agreed task list, named owners and regular updates showing completed work, blockers and the next action.
Backlogs after closing
Reporting letters, closing books and undertakings still need attention after completion.
Scope a catch-up assignment with a prioritized checklist, review milestones and a clear record of what remains outstanding.
Inconsistent drafts and file organization
Different templates and filing habits create extra review and rework.
Work from your approved precedents, naming conventions and file checklists. Prepare drafts for lawyer review and flag unclear instructions.
A workload that changes month to month
You need support, but the volume does not always justify a permanent addition.
Choose per-file, temporary or recurring support. Agree fees and included tasks in writing; confirm added work before it starts.
Onboarding and access concerns
Bringing someone into your systems takes time and requires careful access decisions.
Agree confidentiality, conflicts checks, firm-approved access and secure handover channels before client material is shared. Review software compatibility first.
Unclear scope or responsibility
Urgent requests can leave uncertainty about authority, client contact and who signs off.
Name the supervising lawyer and agree tasks, communication permissions and review points. Your firm retains file carriage, legal advice and final approval.
A considered start.
A clear way forward.
Discuss the work
Share the file types, approximate volume and timing. Keep client documents out of the initial enquiry.
Agree the arrangement
Confirm scope, fees, capacity and supervision in writing, including confidentiality, conflicts checks and approved access.
Hand over and keep in touch
Use your agreed precedents and checklists. Review progress, outstanding items and decisions with the supervising lawyer.
Signing authority, registrations and client communications are agreed explicitly. Additional or urgent work needs a capacity review.
Cost and capacity
Make more of
your firm’s time.
Start with one clearly scoped, paid assignment. Agree the fee, deadline and review process, then assess whether the arrangement earns its place in your practice.
Time for legal work
Delegate agreed file preparation and administration so your lawyers can focus on advice, client relationships and work that needs their judgment.
Support that fits demand
Per-file or temporary help may reduce the need for overtime or an additional hire when workloads rise. Match the scope to the work you actually need covered.
A clear cost comparison
Compare the agreed OLegals fee and your handover and review time with the cost of handling the same assignment internally. Count any setup or third-party charges too.
Measure the first assignment. Review lawyer time released, turnaround, corrections and total cost together. Time released creates capacity; cash savings depend on costs actually avoided. Savings vary by file and firm.
Discuss a first assignmentMeet Olena Kotyk
Let’s talk about
your next handover.
Bring your priorities. We’ll discuss the work, timing and the support that fits your practice.
Schedule a Teams or Zoom meeting
Free 20-minute conversation.
Request a time; Olena confirms by email.